Present        

• Catherine Smith, Tim Wilding, Cathy Smallwood, Dave McManus, Tim Parsons, Lindsay Atkinson.    

Apologies

Sophie Boot and Phil Irwin.

Minutes of Previous Meeting

• The Minutes of the previous meeting read and accepted.

• None.  

• Change of club forms received from Zara Martin. Accepted. 

Coaching Co-Coordinator’s Report

• It was agreed on Tuesdays that all the athletes warm up together with at least one level two coach in attendance.

Team Managers Report

• Tim reported that the turnout for the County XC championships was very encouraging with fifteen under thirteen’s competing. Georgia Morris gained county selection. She has also achieved the same for Hampshire Schools.
• Although attendance at the Hampshire League matches has been low, Athletes have regularly turned out and ran well
• Dave said the proposed T&F match at Guernsey is currently under review.
• It was agreed to provide a coach for the fixture on the IOW.

Secretary’s Report /Membership Secretary’s Report

• Cathy reported that there are no issues. Any correspondence is passed on to the relevant committee member.
• Cathy reported that membership is currently 45.
• It was agreed to review system of informing coaches on a need to know basis only of any athletes’ medical condition as stated on their confidential medical forms.

• No report submitted. Tim reported that the balance on is £3767.25.
• 2008 audit still to be completed.    

Child Welfare Officer’s Report

• No report submitted. Sophie to attend course as soon as convenient.

Under Eleven’s Group     

• Jess and Steph have now taken over from Pete. The group is working well and the committee thanks Jess and Steph for their hard work and commitment.
• It was agreed to request an update on the progress of the group from the Jess and Steph.
• It was agreed that parents with children under nine should remain with their children. Only under exceptional circumstances can this be relaxed, however it must be with agreement of the U11 coaches.

Development Plan    

• It is believed that the plans for the floodlight multi use court at Noadswood School are currently being prepared. Tim agreed to follow up.

• It was agreed to hold the club’s presentation/skittles evening on Saturday 7th March at the Bold Forester, Marchwood.
• The criteria for awards are as follows. Competed for the club at either track & Field or cross country. Additional awards will be made to athletes who have competed for Hampshire.

• It was agreed to update Clubmark folder. Pending
• The committee agreed to sponsor Sophie on a personal basis re her proposed sports academy visit to Cameroon.

 Date of the Annual General Meeting 

• Monday 30th March at Marchwood.